Administrative Assistant

Employment / Posted Jan 22, 2025 | 11:00 AM by Amy / 4 views

The City of Mandan, North Dakota is currently accepting applications for the position of:

Administrative Assistant – Grade 12

Position Details

Rate of Pay starting at $21.66/hour

Status: Non-Exempt | Full-time

Department: Administration/Business Development & Communications

Closing Date: January 31st, 2025 (by 5:00 p.m. CT)

*Applications without a resume will be disqualified.

*This position is eligible for 100% employer-paid single health insurance coverage!

***To be considered, applicants MUST apply on the company website.

https://city-of-mandan-nd.hireonthego.com/

Learn more about the City of Mandan at the link below:

Welcome to Mandan

JOB SUMMARY

This position is responsible for providing customer service and clerical support for administrative and business development and communications department operations.

MAJOR DUTIES

Answers telephone and greets customers; provides information and assistance to the public; assists in resolving customer complaints and concerns; refers to appropriate personnel; takes messages and receives customer requests and prepares service or work orders.
Prepares agenda packets for City Commission, Community Beautification Committee, Visitors Committee, Growth Fund, and Renaissance Zone meetings; aids departments with agenda documentation creation; prepares minutes; prepares legal notices; posts agendas and minutes on city website; assists with all City boards/committees as needed.
Organizes ordinances and resolutions; assigns ordinance numbers; forwards ordinances to Municode; orders, removes, and replaces annual supplement updates for City Attorney, Administration, and court code books.
Processes annual business license and permit renewal applications.
Assists with record purges and disposals; determines records to be included in record retention schedules; reviews schedules and submits records series updates/corrections to the State Records Management Program; establishes and maintains a variety of files and records; scans documents.
Maintains office supply inventory; reorders as needed.
Drafts, composes and types memoranda, letters and other correspondence.
Updates the city website and assists with general communication duties.
Assists with elections.
Provides public information & program assistance related to overall city services.
Sorts and distributes mail.
Performs related duties.

KNOWLEDGE REQUIRED BY THE POSITION

Knowledge of modern office principles and practices.
Knowledge of customer service principles and practices.
Knowledge of city and department policies and procedures.
Knowledge of computers and job-related software programs, including the Microsoft Office Suite.
Skill in performing basic mathematical calculations.
Skill in prioritizing and organizing work.
Skill in the provision of customer services.
Skill in the maintenance of files and records.
Skill in the operation of standard office equipment.
Skill in interpersonal relations and in dealing with the public.
Skill in oral and written communication.

MINIMUM QUALIFICATIONS

Ability to read, write and perform customer and clerical service, and mathematical calculations at a level commonly associated with completion of high school or equivalent.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Possession of or ability to readily obtain a valid driver’s license issued by the State of North Dakota for the type of vehicle or equipment operated.