Library Foundation Development and Foundation Manager
NewEmployment / Posted Apr 14, 2026 | 11:51 AM by Samuel / 10 views
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Job Description
- This is a part-time on-site position for approximately 20 hours a week responsible for office duties, including maintaining the Bismarck Library Foundation, Inc.’s (BLF) donor database, preparing correspondence, accounting duties, preparing for meetings, taking minutes, and working with the Executive Director for event planning. Knowledge of donor database software, QuickBooks, and Microsoft Office is necessary.
Supervision Received: Works as a team with the Executive Director under the supervision of the Library Director with oversight from the BLF Board of Directors.
Supervision Exercised: None
Commitment to Diversity: The person in this position will demonstrate support for diversity, equity and inclusiveness (D.E.I.), as well as participate in maintaining a respectful and positive work environment. All applicants will be considered for employment without bias. All ethnicities, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status are encouraged and welcomed to apply.
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Examples of Duties
- 1. Maintain donor records in Giftworks software.
2. Prepare pledge payment notices once a month for the coming month.
3. Prepare Gold Card, Ben Franklin and Novel Club renewal notices once a month.
4. Process all donations by making photocopies of checks and then posting to Giftworks and Quickbooks.
5. Prepare any thank-you letters for donations received.
6. Prepare deposit slip at least once a week for deposit of funds received.
Revised: November 2022
7. Write checks for any bills, obtain necessary signatures for approval, and post to expense accounts in Quickbooks.
8. Maintain finances in Quickbooks and prepare financial reports for meetings.
9. Pull all necessary records for the annual audit and work with auditors during audit.
10. Prepare a draft of the new budget for the coming year for the Finance Committee.
11. Maintain and prepare mailing list for semi-annual newsletter mailing.
12. Prepare donor list for printing in newsletter.
13. Keep the donor kiosk up to date on main floor.
14. Update the main floor donor sign each year before the spring event.
15. Prepare any donor/donation reports when needed by the Executive Director.
16. Take meeting minutes when required and type them.
17. Prepare for meetings: order lunches, prepare reports, make photocopies.
18. Perform mail merges from database for any mass mailings.
19. Performs any other duties of comparable level/type as required. -
Minimum Qualifications
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- Education and experience: Associate degree in Business, Administration, or Accounting required.
- Working knowledge of foundation database software required. Five or more years of experience working for a non-profit foundation preferred.
- Required Knowledge, Skills, and Abilities: A general understanding of the principles and practices of foundation work.
- Computer proficiency in Quickbooks, fundraising database software, and Microsoft Word and Excel.
- Office management skills including the ability to: develop and maintain accurate ongoing records of existing and potential donors; maintain financial records using Quickbooks and provide monthly reports; take accurate meeting minutes and quickly provide printed copies; run photocopies; work with mass mailings and mail merges.
- Ability to communicate clearly and effectively.
- Must be able to relate to and work as a team player with the Foundation Executive Director and Library staff.
- Must carry oneself with an attitude of professionalism and integrity with all library stakeholders, including the general public and fellow library employees.
- Must adhere to the Library’s Dress Code Policy and maintain proper personal hygiene.
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Supplemental Information
- Stooping: Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full use of the lower extremities and back muscles.
Kneeling: Bending legs at knee to come to a rest on knee or knees.
Crouching: Bending the body downward and forward by bending leg and spine.
Crawling: Moving about on hands and knees or hands and feet.
Reaching: Extending hand(s) and arm(s) in any direction.
Standing: Particularly for sustained periods of time.
Walking: Moving about on foot to accomplish tasks, particularly for long distances.
Pushing: Using upper extremities to press against something with steady force in order to thrust forward, downward, or outward.
Pulling: Using upper extremities to exert force in order to draw, drag, haul, or tug objects in a sustained motion.
Lifting: Raising objects from lower to a higher position or vice versa. Moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles.
Fingering: Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand or arm as in handling.
Grasping: Applying pressure to an object with the fingers and palm.
Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to others.
Hearing: Perceiving the nature of sound with no more than a 40 db loss @ 500 Hz, 1,000 Hz and 2,000 Hz with or without correction. Ability to receive detailed information through oral communication, and to make fine discriminations in sound, such as when making the fine adjustments on machined parts.
Repetitive motions: Substantial movements (motions) of the wrists, hand, and/or fingers.
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