Administrative Assistant (Communications/Marketing)
Employment / Posted Mar 27, 2025 | 2:51 PM by Amy / 7 views
The City of Mandan, North Dakota is currently accepting applications for the position of:
Administrative Assistant (Communications/Marketing) – Grade 12
MUST APPLY ON THE COMPANY WEBSITE. https://city-of-mandan-nd.hireonthego.com/
We are looking for candidates with a creative mind and have great attention to detail. We will give preference to candidates with experience or education background in Communications/Marketing/Graphic Design, but are not limited to this.
Position Details
Rate of Pay starting at $21.66/hour (Depending on Experience)
Status: Non-Exempt | Full-time
Department: Administration/Business Development & Communications
Closing Date: Friday, April 4th (by 4:00 p.m. CT)
*Applications without a resume will be disqualified.
*This position is eligible for 100% employer-paid single health insurance coverage!
Learn more about the City of Mandan at the link below:
JOB SUMMARY
This position is responsible for providing customer service and clerical support for administrative and business development and communications department operations.
MAJOR DUTIES
- Answers telephone and greets customers; provides information and assistance to the public; assists in resolving customer complaints and concerns; refers to appropriate personnel; takes messages and receives customer requests and prepares service or work orders.
- Prepares agenda packets for City Commission, Community Beautification Committee, Visitors Committee, Growth Fund, and Renaissance Zone meetings; aids departments with agenda documentation creation; prepares minutes; prepares legal notices; posts agendas and minutes on city website; assists with all City boards/committees as needed.
- Organizes ordinances and resolutions; assigns ordinance numbers; forwards ordinances to Municode; orders, removes, and replaces annual supplement updates for City Attorney, Administration, and court code books.
- Processes annual business license and permit renewal applications.
- Assists with record purges and disposals; determines records to be included in record retention schedules; reviews schedules and submits records series updates/corrections to the State Records Management Program; establishes and maintains a variety of files and records; scans documents.
- Maintains office supply inventory; reorders as needed.
- Drafts, composes and types memoranda, letters and other correspondence.
- Updates the city website and assists with general communication duties.
- Assists with elections.
- Provides public information & program assistance related to overall city services.
- Sorts and distributes mail.
- Performs related duties.
KNOWLEDGE REQUIRED BY THE POSITION
- Knowledge of modern office principles and practices.
- Knowledge of customer service principles and practices.
- Knowledge of city and department policies and procedures.
- Knowledge of computers and job-related software programs, including the Microsoft Office Suite.
- Skill in performing basic mathematical calculations.
- Skill in prioritizing and organizing work.
- Skill in the provision of customer services.
- Skill in the maintenance of files and records.
- Skill in the operation of standard office equipment.
- Skill in interpersonal relations and in dealing with the public.
- Skill in oral and written communication.
MINIMUM QUALIFICATIONS
- Ability to read, write and perform customer and clerical service, and mathematical calculations at a level commonly associated with completion of high school or equivalent.
- Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
- Possession of or ability to readily obtain a valid driver’s license issued by the State of North Dakota for the type of vehicle or equipment operated.
